Privacy Policy

A legal disclaimer

Last updated: December 2025

Anchor & Seal Notary (“we,” “us,” or “our”) is committed to protecting your privacy and safeguarding the personal information you provide when using our services or visiting our website.

This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information in accordance with applicable privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and other relevant Canadian privacy legislation.

1. Information We Collect

We may collect personal information that you voluntarily provide to us, including but not limited to:

Full name
Address and contact information (email, phone number)
Government-issued identification (for notarization or verification purposes)
Documents submitted for notarization or commissioning
Appointment details and service requests
Payment and billing information
Communications exchanged with us (emails, messages, inquiries

We may also automatically collect limited technical information when you visit our website, such as:

IP address
Browser type
Device information
Pages visited and time spent on the site

2. Purpose of Collection

We collect personal information for the following purposes:

To provide notary and related administrative services
To verify identity as required by law
To communicate with clients regarding appointments or services
To process payments and issue invoices or receipts
To maintain records for legal, regulatory, and professional obligations
To improve our website and service offerings
To comply with legal or regulatory requirements

We do not collect personal information beyond what is reasonably necessary for these purposes.

3. Consent

By using our services or submitting personal information to us, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy.

You may withdraw consent at any time, subject to legal or contractual restrictions, by contacting us in writing.

4. Disclosure of Information

We do not sell, rent, or trade personal information.

We may disclose personal information only in the following circumstances:

When required by law, court order, or legal process
To regulatory or professional bodies as required
To service providers assisting us with operations (e.g., payment processors, website hosting), under confidentiality obligations
With your explicit consent

5. Storage and Security

We take reasonable administrative, technical, and physical safeguards to protect personal information against loss, theft, unauthorized access, disclosure, copying, or modification.

Information may be stored electronically or in physical form and retained only for as long as necessary to fulfill the identified purposes or meet legal requirements.

6. Retention of Information

Personal information is retained only for the period required to:

Provide services
Meet professional, legal, or regulatory obligations
Resolve disputes or enforce agreements

Once no longer required, information is securely destroyed or anonymized.

7. Cookies and Website Use

Our website may use cookies or similar technologies to enhance user experience and gather basic analytics. You may adjust your browser settings to disable cookies, though some features of the website may not function properly.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites and encourage you to review their privacy policies separately.

9. Access and Correction

You may request access to your personal information or request corrections if you believe the information is inaccurate or incomplete, subject to legal limitations.

Requests must be made in writing.

10. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Changes will be effective upon posting on our website. Continued use of our services constitutes acceptance of the revised policy.

11. Contact Information

For questions, concerns, or requests related to this Privacy Policy or your personal information, please contact:

Anchor & Seal Notary
Email: AnchorSealNotary@outlook.com
Location: Ottawa, Ontario, Canada